The General Ledger application is the hub of a fully interactive accounting system. GL is fed by the other accounting modules thereby reducing manual input of journal entries. Manual entries are further reduced by the ability to clone batches from previously entered data.
Popup menu driven interfaces and On-line Help all modules
Unlimited user defined financial reports
Unlimited accounts and detail transactions
Account inquiry with full detail
Account editing and verification
Inquiry by account or department
Inquiry and reporting by account or department
Report Cloning for easy generation of similar reports
Retain up to three years detail
Retention of prior year detail for comparison purposes
Future and prior period processing
User selected comparisons (Prior year prior period, budget, and trends)
Batch cloning for recurring journal entries and accrual reversals
Full detail ledger with selected period printing (one period to full year)
Optional multi-company processing
Multi-company consolidation for financial reporting
Soft year end closings
Distribution from one account to many
Wild card selection of accounts/departments on financial reports Budgets, Automatic Allocations
Batch G/L Process
Chart of Accounts
Supporting Schedules
Financial reports etc.
PAYROLL MANAGER | (972) 542-4413 |
The Payroll module utilizes pay templates for the entry of employee time and pay information. Employees can be assigned up to five taxes plus FICA and SDI (California) and a maximum of twelve miscellaneous deductions. Account numbers are verified against the Chart of Accounts for automatic posting to G/L and Check Reconciliation systems. The Payroll module also provides check preparation and a check preview report for verification, includes a full set of earnings reports and generates quarterly filings and w2s. Weekly, bi-weekly, semi-monthly, and monthly pay cycles are supported.
Multiple rates per employee
Hours work in multiple departments
Shift Differentials
Pre-check verification
Flexible payroll periods
Individual earnings report
Manual check adjustments
Year to date pay info on check stub
Employee Inquiry
Automatic tax calculations
Deductions sheltered from taxes
Labor distribution
Supports payroll accruals
Quarterly tax reports
ACCOUNTS RECEIVABLE | (972) 542-4413 |
The Accounts Receivable module provides total receivables entry and management, including daily, weekly, and monthly receivables management and statistical reports based on products sold and services rendered, plus automatic cycled billing for user defined dunning messages. G/L account numbers, product and service codes are verified at time of entry. Both open item and balance forward billings are supported.
Popup menu driven interfaces and On-line Help
User defined dunning messages
Open item or balance forward processing
Detailed customer statements
Cycled billing for uniform processing
Product/Service usage statistics
Deposits posted to Check Reconciliation system
Demand statements
Cash Forecast based on receivables due
Interfaced to collectors system
Finance Charge processing
Automatic pricing with override
Billing hold on small and credit balances
Customer list and labels
Receivables management reporting
Credit notes with recall
ACCOUNTS PAYABLE | (972) 542-4413 |
Accounts Payable records purchases via vendor invoices and allows both manual payment and system generated checks. This system integrates with General Ledger, Job Cost, Inventory, Purchasing, and the Check Reconciliation system.
Check previewing and control using check candidate processing
Establish permanent and one-time vendors
Supports partial payments and manually paid checks
General ledger posting preview
Check candidate selection by due date or vendor
Popup menu driven interfaces
Quick (on demand) check
Checks summarized by payee
Entry of pre-paid invoices
Cash requirement forecast/projections
Invoice detail distribution
Paid Invoice history sub-system
Supports future period processing
Void check processing
Invoice distribution to multiple General Ledger Accounts
Vendor 1099 support
ORDER ENTRY/INVOICING | (972) 542-4413 |
The Order Entry Module provides ordering and invoicing and quotation capabilities, plus management and sales analysis reporting. This module interfaces with both the Accounts Receivable and Inventory modules. In addition, postings are automatically generated for the General Ledger module. Order Entry includes calculation of commissions, sales reporting by salesperson, and statistical reporting on product and services sales volumes. The system also handles ship to addresses different than the billing address. A demand invoice can be requested from the order entry screen. General Ledger account numbers and product/service codes are verified at time of entry and postings are automatically accumulated for the general ledger. The program module also includes back order processing.
Item lookup by item number, description, category
Extended Item Descriptions
Multi-level pricing
Order entry with demand invoicing
Separate ship to information
Automatic reduction of inventory
Commissions by salesperson
Quotation processing
Popup menu driven interfaces
Sales analysis reporting
Automatic pricing with override
Invoice Level Discounts
Selected sales tax
Automatic back order processing
Balance due orders passed to receivables
Inquiry by customer and order
Customer list and labels
Multi-level discounts
SALES ORDER MANAGER | (972) 542-4413 |
The Sales Order Manager software combines the functions of the Order Entry/Invoicing, Purchase Order, Inventory Control, Vendor, Customer and Shipping modules.
Vendors and Purchase Orders
Inventory Control and Assembly
Order Entry
Resource Scheduler
Client Resource Manager
Customer Activity
Reminder Calendar
Appointments
Contacts
Receivables
Statements
Credit Notes
WEB ONLINE SALES MANAGER | (972) 542-4413 |
The WEB Online Sales Order Entry program gives your customers 24/7 WEB access to place orders directly into your Order Entry system. This online feature will require the Order Entry or Sales Order Management modules in your desktop location
Real time updating of Inventory and Customer order information as sales and orders are made on the WEB .
24/7/365 sales and orders for Credit Card or Customers with net terms.
Seamless integration with Inventory Control and Order Entry back office database
New Customers added via the WEB.
Customized E-Commerce Integration
WORK ORDER MANAGEMENT | (972) 542-4413 |
The Work Order Management software combines the functions of the Job Costing/Proposals, Order Entry, Purchase Order and Inventory Control modules.
Item lookup by item number, description, category
Extended Item Descriptions
Multi-level pricing
Order entry with demand invoicing
Separate ship to information
Automatic reduction of inventory
Commissions by salesperson
Quotation processing
Popup menu driven interfaces
Sales analysis reporting
Automatic pricing with override
Invoice Level Discounts
Selected sales tax
Automatic back order processing
Balance due orders passed to receivables
Inquiry by customer and order
Customer list and labels
Multi-level discounts
CLIENT RESOURCE MANAGER (CRM) | (972) 542-4413 |
The Client Resource Manager includes Contact Manager, Order Entry, Appointment Scheduling, ToDo, Activity, with Customer Resource and Sales Opportunity Manager functions.
Customer Resource Tracking
Accounts Receivables
Resource Scheduler
Reminder Calendar
Customer Activity
Appointments
ToDo`s
Contacts
Statements
Credit Notes
INVENTORY CONTROL | (972) 542-4413 |
The Inventory Control application allows the posting of issues and receipts and automatically calculates a weighted unit cost with each receipt posted. This system will automatically request purchase orders from the Purchasing system. Reports include a Stock Status Report, Low Stock report with out-of-stock highlighting, and a Physical Inventory worksheet. Inventory Control passes transactions to the G/L system.
Auto Purchase Receipts, Four (4) pricing levels per item
Serialized Inventory items
Stock value reporting
Receiving by Purchase Order
Unlimited items, Mtd/Ytd usage stastics
LIFO, FIFO, AVERAGE
Extended Descriptions
Barcode Labels printing
G/L Interface etc.
Bill of Materials
Multi-level retail pricing
Item selection by item number, description or category
Retail price fixed or percent above cost
Item history reporting
Posts receipts to Purchasing
Assemblies
Physical inventory worksheet
Automatic request for purchase orders
Posting of receipts, issues, adjustments and transfers
Low stock reporting with out of stock indicator
PURCHASE ORDERS | (972) 542-4413 |
The Purchase Orders application is a complete Purchase Order entry and tracking system. Vendors and inventory item numbers are verified at time of entry. Outstanding PO`s are reported by purchase order number and by vendor for tracking. PO`s are automatically generated for purchase requests from the Inventory system. And, this system reports exceptions where receiving quantities do not match order quantities. Receipts can be posted from the Purchasing system when Inventory is not used. The system also allows orders to be marked complete regardless of the quantity received.
Processes purchase requests from the Inventory system
Posts receipts when inventory is not used
Verification of inventory item numbers
Inquiry by vendor or Purchase Orders
Past due order reporting
Purchase Order generation
Receiving exceptions reporting
Item order history
Order inventory and non inventory items
Vendor verification on entry
Extended Descriptions
Barcode Label printing
POINT OF SALE (POS) | (972) 542-4413 |
The Point-Of-Sale Module/Application provides quick registering of sales and prints sales receipts, plus management and sales analysis reporting. This system interfaces with both the G/L and Inventory systems. In addition, postings are automatically generated for the G/L system. Point of Sale includes calculation of commissions, sales reporting by salesperson, and statistical reporting on product and services sales volumes. G/L account numbers, product and service codes are verified at time of entry and postings are automatically accumulated for the ledger system.
Tracks sales of Stocked / Non-stocked Inventory by salesperson
Quick entry via scanner or keyboard
Automatic pricing with override
Commissions by salesperson
Cash Drawer support
Multiple sales tax rates
Automatic reduction of inventory
Price overrides
Sales analysis reporting
Sales Receipt printer support
Automatic update of Inventory at POS entry
End of Day process with Transaction Journals
Monthly and Annual Usage Statistics
Daily Posting and Deposit Slip reports
End of Month process with Commissions report
G/L Batch Interface
EMPLOYEE TIMECARD | (972) 542-4413 |
The Workplace Timecard software program will keep track of all pertinent and relevant employee information that will be useful for small and medium size companies to accurately track and manage personnel time clock operations. For complete details and screen shots click this button.
EMPLOYEE SCHEDULER | (972) 542-4413 |
The Employee Scheduler software will keep track of all pertinent and relevant employee information that will be useful for small and medium size companies to accurately track and manage flexible scheduling of personnel. This program tracks employees within their assigned departments, departments within assigned divisions and all divisions related to a single company.
EXPENSE TRACKING | (972) 542-4413 |
The Expense Report Tracking system allows the user to enter and track travel expenses and print expense reports.
CONTACT MANAGER (CMS) | (972) 542-4413 |
The Contact Management System (CMS) assists the user in keeping track of daily contacts, to do`s, letters, meetings, and phone calls. CMS can handle all of your contact management needs.
Scheduling of unlimited calls, meetings, and "to Do's" for each contact
Reminder Lists by day time
Order capture for interface to optional Order Entry/Invoicing system
Calendar showing activity for each day of the month
Unlimited Note Windows for each contact
Pull Down Menus and excellent user interface
Complete on-line help
BANK RECONCILIATION | (972) 542-4413 |
The Bank Reconciliation (Cash Management) system receives check entries from the Accounts Payable and Payroll systems and allows manual entry of other checks and voids. Deposits are added from the Order Entry and Accounts Receivable Systems. Recon lists outstanding checks and provides easy clearing of checks.
Automatic check entries from Payroll and Accounts Payable systems
Easy marking of cleared checks and deposits
Deposits passed from Order Entry and Accounts Receivable systems
Quick checkbook balances on request
Manual entry of non-system checks and deposits
Entry of void checks for control
Popup menu driven interface
Maintenance of cash balance
Maintains checkbook balance
Outstanding checks list
JOB COSTING | (972) 542-4413 |
The Job Cost Reporting is a generic job costing system. This application can be used in most any job costing environment. The system produces estimates and job billings and is interfaced with Accounts Payable, Accounts Receivable, Payroll, and General Ledger.
Job Phase and Change Order Reporting
Cost vs Billings Reporting
Completion Past Due Reporting
Formal Job Estimates
Billings vs Estimate Reporting
Fully Integrated
Pre-billing Worksheet
Job Inquiry
APPOINTMENT SCHEDULING | (972) 542-4413 |
Appointment Scheduling is a generic time appointment book that allows scheduling of individuals, groups, facilities, equipment, etc. The scheduler is a useful tool for doctors, hospitals, dentists, hotel or club meeting rooms, salesmen, maintenance and repair facilities, and anyone else who must schedule time and/or resources.
LIST MANAGER | (972) 542-4413 |
The List Manager application provides easy access to frequently used names, addresses, and phone numbers. This system combines the company and contact information from the vendor file, the customer file, the employee file, and a general user file for easy list management.
